Contact
Administrator/Marketing Coordinator
Responsibilities
Administrative:
- Sorting mail and invoices according to property
- Answering phones: transferring caller to appropriate broker when in reference to property and Completing Tenant Service Request forms when service is needed
- Maintaining paper level in copier
- Check and distribute faxes
- Check supply inventory in both MD and VA offices and placing office supply order
- Coordinating with appropriate vendors when experiencing issues (IT, printer, REA, etc)
- Utilizing FedEx, Falcon, UPS and USPS for mailing regular and overnight
- Utilizing Avery to provide labels for files and mails
- Distributing Maryland Newsletters all internally
- Managing industry specific databases database
- Filing
- Update all building stacking plans
- Update/maintain Certificate of Insurance logs for all Tenants/Vendors
- Quarterly Investor Reports and letters for Bradley/Arlington 6245
- Make copies of corresponding back up paperwork for each investor with reports and letters
- Scan in all distribution checks and collate
- Make label for each envelope for each investor; Put postage on all envelopes and deliver to post office if necessary
MARKETING:
- Updating and maintaining supply of marketing packages
- Producing presentable packages in folders with business cards
- Maintaining appropriate quantity of marketing packages available for Brokers
- Creating and distributing email blasts to corresponding brokers as well as weekly News Releases
- Formatting and editing documents and presentations
- Collect RSVP for brokerage meetings and order lunch
- Assembling new marketing packages for new leases
- Developing company products (invitations, etc.)
- Updating and maintaining news page on website weekly (WordPress)
PROPERTY MANAGEMENT:
- Contact engineering staff to confirm completion of service tickets
- Sort property management invoices and follow up at Property Manager’s direction
- Field all tenant work order requests, complaints and general inquiries from all
tenants via email and phone - Input tenant service requests and update database as requests are completed
- Update Tenant Rosters & Vendor Contact Lists
- Coordinate building access with Datawatch
- Coordinate signage requests
- Prepare tenant invoices
- Mail out Tenant Statements at the Property Manager’s direction
- Update building binders
REQUIRED Qualifications
- Ability to meet deadlines
- Articulate and possess high level of writing skills
- Excellent team worker
- Excellent communication skills
- Proficient in Microsoft Office and Adobe
